Project Coordinator

About the Position 

Imagine working at the heart of the rail and transportation world, where trains, schedules, and major projects must run smoothly. That’s where this Project Coordinator role comes in: part problem-solver, part data specialist, and part organizer of diverse tasks. In this role, you’ll be juggling Procore data entry and uploads while keeping an eagle eye on construction progress (think daily bulletins). You’ll also be pulling together budgets, schedules, payment requests, and ensuring that DBE/Buy America requirements are on track.  

This is a long-term, full-time, on-site position located in Washington DC. 

Responsibilities 

• Maintain project data and information in the client’s project management software system (Procore). 
• Update data in the Procore system through direct input of contract related data or up-loading data files. 
• Monitor daily activities and report on job progress of field construction, operational impacts, escort needs and field discrepancies. 
• Coordinate scopes of work and work packages, develop construction schedules, and prepare supporting correspondence for Project Manager's and/or Task Manager's approval. 
• Ensure compliance of procedures identified in the Project Implementation Manual, and provide project staff with guidance on the use and application of Procore. 
• Prepare punch lists at the completion of contract milestones and inspection for completion of work. 
• Assist with preparation of project status reports to track progress and monitor the project schedule, budget, and staffing plan. 
• Develop and update estimates, budgets, cashflows, accruals, etc. and assist with other financial planning/reporting tasks. 
• Verify accuracy of contractor payment requests, Disadvantaged Business Enterprise (DBE) and Buy America requirements.  

Skills and Attributes 

• Excellent written and verbal communication and interpersonal skills. 
• Excellent multi-tasking and organizational skills. 
• Collaborative mindset that fosters teamwork, trust, and positive relationships. 
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement. 

Minimum Qualifications 

• Bachelor’s degree in Engineering, Business Administration, Construction Management, or related field, or equivalent combination of education and experience.  
• 6+ years' experience in project management and/or construction management, with at least one (1) year in the rail and/or transportation industry. 
• Demonstrated experience with large, complex projects. 
• Strong knowledge of principles and practices of project management and contract administration. 
• Proficiency with Microsoft Office 365/Suite (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)  

Preferred Qualifications 

• PMP certification (through PMI). 

Compensation Details 

The salary range listed for this role is $60k-$100k/yr ($30-$50/hr.) The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc. 

Just LOOK at the Benefits We Offer! 

• Unlimited Flexible Time Off 
• Paid Holidays 
• Paid Parental Leave 
• Health Insurance 
• Dental Insurance 
• Vision Insurance 
• Flexible Spending Accounts (Healthcare and Dependent/Elder Care) 
• Long Term Disability Insurance 
• Short Term Disability Insurance 
• Life Insurance and Accidental Death & Dismemberment Policy 
• 401(k) Plan with Guaranteed Employer Contribution 
• Formal Career Planning and Development Program 
• $2,500 Annually Towards Professional Development 
• Wellness Program with Monthly Wellness Stipend 
• Company Cell Phone or Cell Phone Plan Reimbursement 
• Free Personalized Meal Planning & Nutrition Support With a Registered Dietitian 
• Free Personal Financial Planning Services 
• Employee Assistance Program 
• Employee Discounts 
• Employee Referral Bonus 
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email hiring@luster.com for accommodations necessary to complete the application process.