Analyst, Project Coordinator

What You’ll Be Serving Up:

This role is pivotal in driving the success of regional support for new, remodel, and maintenance projects across the US. The individual will take full ownership of ensuring seamless project execution by collaborating across various teams, consistently modeling KFC US’s unique Live Mas Culture. This position demands a high level of complexity, requiring the ability to manage multiple projects simultaneously, resolve intricate issues, and provide strategic insights to enhance overall project efficiency and effectiveness.

Here’s How You’ll Spice Things Up:

• Take full ownership of tracking project budgets, reporting changes, verifying and approving invoices, and reviewing construction project draws for approval. Resolve complex payment issues with vendors and manage reimbursable funds and allowances, ensuring strict compliance with Brand standards and approved plans.

• Maintain and optimize project databases, manage the construction bid process, and handle contracts and documentation. Ensure legal compliance and timely closeouts with General Contractors, while also identifying and mitigating potential risks.

• Oversee project tracking using SmartSheet, permit acquisition, financial tasks (including writing GELCO checks for permits and utilities), onboarding, vendor issue resolution, and documentation management. Ensure compliance with company policies and audit guidelines, while continuously seeking opportunities for process improvements.

• Develop and send project notices, utilizing advanced communication skills to correspond effectively with city personnel, vendors, contractors, franchisees, and internal staff. Ensure that all stakeholders are consistently informed and engaged.

• Take ownership of 3rd Party Vendor scheduling and tracking completion by following up with the scheduling of 3rd party vendor installations (ICEE, Pepsi, PAR, HME, signage, etc.). Ensure vendors across numerous projects are scheduled in advance of RTOs and complete their scopes, while proactively addressing any scheduling conflicts or delays.

• Provide in-depth analysis and insights to project budgets from approval to project completion. Report changes at critical milestones and ensure scope change approvals are flagged expediently and submitted in a timely manner. Act as a liaison to Operations, ensuring they have consistently accurate dates and information to make informed decisions.

What You Bring to the Table:

Education/Certifications

• Bachelor’s degree or equivalent years of experience
• Related Professional registrations/certifications are a plus

Experience

• 2+ years of construction, architecture, or project management experience required
• Multi-unit restaurant/retail experience within a high-growth/high-performing team preferred
• Strong track record of communicating consistent and accurate information to a wide range of stakeholders

Skills

• Ability to balance excellent technical execution with the need for speed and progress
• Excellent interpersonal skills with strong ability to collaborate with colleagues across the organization
• Strong problem-solving and decision-making skills with a deference to take action rather than over-analyze
• Serve as an advocate of the brand and champion our recognition culture
• Knowledge of reading and understanding architectural drawings
• Comfortable working in a highly collaborative and fast-paced environment with shifting priorities
• Intellectual curiosity and personal accountability to meet and exceed goals
• Excellent organizational skills to track project performance and meet or exceed objectives
• Ability to work independently with minimal support

Software

• Required: Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word
• Preferred: Bluebeam Revu, Adobe Acrobat, Microsoft Project, Microsoft Teams, SharePoint, SmartSheet
• Optional: AutoCAD, Procore

Salary Range: $­­76,000 to $89,300 annually + bonus eligibility. This is the expected salary range for this position. Ultimately, in determining pay, we'll consider the successful candidate’s location, experience, and other job-related factors.