Williams Executive Search seeks a highly organized and detail-oriented Project Coordinator to provide essential administrative and logistical support for executive search projects. In this role, you will play a pivotal part in ensuring the smooth and efficient execution of recruitment processes, maintaining seamless communication, and managing the operational elements of complex search projects.
Key Responsibilities:
Coordinate logistics, including scheduling interviews, meetings, and conference calls, and ensure timely communication with clients and candidates.
Prepare comprehensive documentation, including candidate profiles, client briefings, search updates, and progress reports.
Assist consultants and team members with administrative tasks such as data entry, file management, travel arrangements, and expense reporting.
Maintain and update candidate and client databases to ensure accuracy and timely retrieval of information.
Support project timelines, ensuring deadlines are met and deliverables are completed to high standards.
Act as a primary point of contact for administrative queries from clients, candidates, and internal team members, demonstrating excellent customer service and professionalism.
Collaborate effectively with consultants and researchers to ensure the alignment of project milestones.
Qualifications:
Bachelor's degree required.
Minimum of 2 years of administrative, coordination, or project management experience, preferably within professional services, recruitment, or executive search environments.
Exceptional organizational skills and meticulous attention to detail.
Strong interpersonal and communication abilities to interact effectively with senior executives, clients, and candidates.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM or candidate tracking systems.
Ability to manage multiple tasks simultaneously, prioritize effectively, and adapt quickly in a fast-paced environment.
Proactive attitude and ability to take initiative, problem-solve, and support continuous improvement of administrative processes.
Why Join Us:
Williams Executive Search offers a collaborative and professional work environment where your contributions directly influence project success and client satisfaction. We value proactive and dedicated individuals and provide competitive compensation, professional growth opportunities, and the chance to support impactful projects alongside experienced industry leaders.
Join our team and become an essential part of delivering excellence in executive recruitment.