Greenhouse Project Coordinator

Summary: The person in this position reports to the Senior Project Manager, and is responsible for planning, organizing, and coordinating activities of the greenhouse line.

Tasks & Responsibilities:

1. Assist the Senior Project Manager and project managers in managing and coordinating the schedules for the crews or subcontractors for the greenhouse lines.
2. Create and maintain projects in construction management software.
3. Work with project managers to drive projected timelines.
4. Work with project managers and sales teams to organize and review installation quoting and bids. Submit bid packages to subcontractors as needed.
5. Prepare contracts for subcontractors for the greenhouse lines.
6. Assist with booking equipment needed for each job and book equipment for the crews or subcontractors.
7. Ensure all contracts, change orders, and subcontractor payments are logged in construction management software.
8. Process monthly expense reports for all members of the GPM Team, and ensure expenses are logged to corresponding case or project.
9. Assist with customer service calls as needed.
10. Assist project managers with responsibilities that may include the following:

1. Keep in touch with customers.
2. Review and confirm any details on the orders.
3. Make sure orders are correct before it gets shipped out.

1. Manage and coordinate schedules for repairs or rework.
2. On a daily basis move the orders through the system, assist in assigning orders to Project Managers if needed.
3. Scheduling shipping and installation of all greenhouse orders.
4. Attend the daily manufacturing meeting to ensure greenhouse orders are moving through the system. Report any issues or delays back to the project manager and Sr. Project Manager.
5. Monitor orders on shipping schedule to ensure release is timely prior to ship date.
6. Answer questions relating to greenhouses from sales representatives, customer service, project managers etc.
7. Serve as a liaison between the sales team, manufacturing clerical, design, purchasing and other managers.
8. Assist the office clerk with any other tasks and fill in as a back up in different areas.
9. Assist with BOM and Spec creation as needed.
10. Create or review reports for that department.
11. Adhere to all safety company rules and OSHA regulations.
12. Any other tasks as assigned by manager.

Knowledges, Skills, & Abilities:

• Microsoft Office experience required
• Knowledge of corporate policies and procedures related to human resources management
• Knowledge of corporate policies and procedures related to the hiring of private contractors
• Knowledge of building codes and restrictions
• Knowledge of construction requirements and techniques
• Knowledge of safety policies and regulations
• Ability to read and follow complex instructions and read blueprints and schematics
• Ability to define and solve specific customer problems associated with installation
• Ability to manage multiple, complex activities
• Ability to supervise the work of others

Education Requirements:

• Associates Degree in Business or other related field preferred.
• Two years of experience in the construction field preferred.

Training Needs:

The person in this position needs continuous training in corporate policies and procedures related to product installation, contracting for services, and project management.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and procedure manuals.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Must be able to read a tape measure.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily an office position but when on a job site will need to work outdoors in all weather conditions. Noise level would be low in an office environment but on a work site or other areas on campus could be moderate level.