Project Coordinator
Elevate
Contract
On-site
Nashville, Tennessee, United States
ABOUT ELEVATE:
Elevate is a full-service consulting firm that inspires high-performing organizations to find their limits and push past them. With expertise in brand consulting, sales strategy, data-driven insights, and talent optimization, Elevate gives its clients a competitive edge in the fight for people’s precious time and attention. Established in 2018, Elevate set out to help sports teams and leagues spark innovation and drive performance. In the years since, the world of sports has transformed, today standing at the convergence of media, entertainment, and consumer brands, with Elevate supporting some of the world’s most ambitious businesses across these sectors. Elevate’s proprietary technology, data sources, and software products combined with our thoughtful insights, and people-centric approach give clients a 360-degree view of their customers, underpinning intelligent decision-making on marketing spend, growth strategy, and more.
Our team of 200+ employees spans the globe with in 20 locations worldwide. We value recruiting diverse individuals to our team to bring new perspectives to our company and look forward to learning more about you in the recruitment process. To learn more and see what we’ve been up to, follow Elevate on X, LinkedIn, and Instagram.
WHO WE ARE:
WHO WE ARE:
Elevate Creative is the creative arm of Elevate—we are a best-in-class sports and entertainment firm that partners with the world’s most recognizable teams, brands, and properties. We work together to forge unforgettable moments of connection, uniting storytelling and emotive design to create dynamic experiences and spaces that amplify brands and drive revenue.
WHAT WE BELIEVE:
We believe that boundless creativity, rooted in core truths and lived experience, creates transformative experiences for fans, translates a brand to three dimensions, and brings a space to life. While most people look at something head-on, we tilt our heads to change perspective. We love building things – brands, experiences, stories, relationships, and moments that demand to be re-lived. We believe that creativity never stops.
WHO WE ARE LOOKING FOR:
The Project Coordinator at Elevate Creative plays a critical role in ensuring projects stay on track, teams remain aligned, and deliverables meet expectations. You will assist in project planning, monitor progress, facilitate communication, and manage project documentation to ensure smooth execution from start to finish.
This role is ideal for someone who thrives in fast-paced, high-energy environments, excels at multi-tasking, and brings a solutions-oriented mindset to every challenge. You should have a keen eye for detail, strong organizational skills, and the ability to anticipate project needs before they arise.
We are looking for someone who is collaborative, proactive, and adaptable—a team player who can balance structure with flexibility and ensure that creative teams have the resources and support they need to bring big ideas to life.
ABOUT YOU:
EXPERIENCE:
- 0-2 years of relevant experience in project coordination, project management, operations, or a related role
- Experience working within design, architecture, experiential marketing, or the built environment is a plus
- Comfort working under guidance on mid- and large-scale projects while collaborating with multiple stakeholders
- Strong ability to track multiple moving pieces across complex timelines
- Experience supporting scheduling, logistics, task management, and documentation in a professional setting
- Familiarity with working on project teams that involve creative professionals, architects, or strategists is a bonus
SKILLS:
- Project & Task Management: Ability to balance multiple priorities, meet deadlines, and maintain efficiency
- Communication & Collaboration: Builds strong relationships, communicates effectively, and coordinates across teams
- Attention to Detail & Documentation: Ensures precision in tracking, reporting, and organizing project files
- Problem-Solving & Adaptability: Proactively identifies challenges, stays ahead of project needs, and adapts under pressure
- Technical Skills (Nice to Have): Familiarity with Revit, AutoCAD, SketchUp, Notion, Miro, FigJam, and budget tracking tools
ONCE YOU ARE HERE YOU WILL:
- Assist in developing detailed project plans, schedules, and timelines
- Coordinate team meetings, client updates, and status check-ins, ensuring key stakeholders stay informed
- Maintain accurate and up-to-date project documentation, including reports, meeting minutes, and task lists
- Track and organize project budgets, invoices, and expenses, alerting project managers to any financial concerns
- Help manage executive schedules, supporting C-suite leadership with logistical coordination
- Input and update tasks in Notion to maintain clear and accessible project tracking
- Identify and resolve potential project bottlenecks before they become major issues
NICE-TO-HAVE SKILLS:
- Experience working in sports, architecture, entertainment, or experiential design industries
- Familiarity with rendering tools (Enscape, Lumion, Twinmotion, etc.)
- Strong interest in design, branding, and experience-driven projects
- Prior experience in budget tracking, financial coordination, or reporting
WORKPLACE & BENEFITS:
- Location: Nashville, TN (Hybrid)
- Ability to travel as needed (less than 10%)
- We cannot provide Visa sponsorship at this time
- Medical, Dental, Vision, Life, Short-Term & Long-Term Disability Insurance + FSA, HSA, and more
- 401k Employer Match after meeting eligibility requirements
- 14 Paid Holidays
- Unlimited PTO
- Paid Parental Leave
This position is open to all qualified candidates. If you need assistance or an accommodation due to a disability in connection with the application process, you may contact us at [email protected].
We are proud to be an equal opportunity/veterans/disabled/ LGBT employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications, merit, and business need, without regard to race, color, religion, gender, sexual orientation, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by applicable law.
This position is open to all qualified candidates. If you need assistance or an accommodation due to a disability in connection with the application process, you may contact us at [email protected]
We are proud to be an equal opportunity/veterans/disabled/ LGBT employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications, merit, and business need, without regard to race, color, religion, gender, sexual orientation, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by applicable law.