Project Coordinator

Hill International is seeking a Project Coordinator in Phoenix, Arizona

The Project Coordinator works with Project Managers, following directives in a support role. This might include handling details related to conducting research, drafting reports, keeping project management tracking systems updated, fielding calls, and managing documentation from project team members. A Project Coordinator handles administrative functions, such as planning meetings, preparing meeting minutes, performing outreach, monitoring expenditures/spending and tracking budgets. 

• Provide support to Design & Construction Services Division (DCS) including front desk duties, answering phone calls, receiving deliveries, and greeting visitors. 
• Track and follow up on Adobe Sign routing of documents to be completed by all stakeholders.
• Maintain, review, distribute, and upload documents. 
• Upload city procurement documents to Oracle Unifier or verify that an outside party has uploaded required plans and/or record drawings.
• Manage project-related paperwork by ensuring all necessary materials are current, and properly filed in the proper project management tools.
• Track expenditures and reconcile invoices or similar financial duties.
• Track sub consultant agreements/insurance/bonds as required.
• Schedule various meetings in person and virtually through Microsoft Teams or WebEx.
• Assist with preparing weekly and monthly project design and construction reports. 

• Bachelor’s degree in construction management or a high school diploma with 5+ years of administrative, project coordinator and or document control experience within the construction industry.
• Strong written and verbal communication skills, with the ability to relay detailed information.
• Knowledge of applicable programs, Microsoft Office, Word, Excel, PowerPoint, MS Teams, Adobe Acrobat, and SharePoint.
• Develop, interpret, and adhere to all policies and procedures.
• Must be willing to work on-site.
• Ability to work on a team and support project and organizational goals.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.