Project Coordinator

Project Coordinator
Chicago (Hybrid)
Permanent
Travel Requirement – 15% adhoc
Salary: $57,000-$67,000 + up to 8% bonus

About us:
For airports, for partners, for people. We are CAVU. Founded by MAG (Manchester Airports Group) and backed by over 80 years of aviation expertise, we’re striving to revolutionize airport travel, creating value for passengers and the businesses that serve them.

Why CAVU?
Our name is taken from the aviation, meteorology term, ‘Ceiling And Visibility Unlimited’ (CAVU), which designates the perfect flying condition, where the ceiling is more than 10,000ft and the visibility is more than ten miles.
 

More than just a name, CAVU is our mindset. It represents all that we stand for. Our proud aviation heritage, our drive to push boundaries, and the very essence of what we do: creating seamless, enjoyable travel experiences for airport passengers.

Whats the role?
The Project Coordinator role will support the global Delivery team by ensuring all projects are setup for success - a collaborative role working with many different workstreams (Operations, Brand, Creative, Product, People, Growth) across all regions. This role will require travel within the US (approximately 10%).
 

The Delivery Team is responsible for the capital delivery of our global lounge network, which includes the development (design and construction) of our lounge product offerings, to the program and project management necessary to launch our product offerings. The Project Specialist role is pivotal to the delivery of scheduled works. 

Responsibilities:

• Assist the Project Specialist in the successful delivery and execution of projects from the post-award to launch across the global network (AMER, EMEA, and APAC).
• Coordinate key milestones for cross-functional teams, including Legal, Finance, Creative, Design, Construction, IT, Growth, Trade, and Strategy, while coordinating all delivery milestones with the support of the Project Specialist.
• Ensure project risks are being properly captured in the Monday.com project boards.
• Ensure tasks are being implemented and recorded within the ‘weeks out’ program using the Monday.com templates.
• Track project item statuses, start dates, and end dates in Monday.com project boards. Support automation development and any Monday.com initiatives that are vital to team function.
• Support Monday.com project dashboard creation and maintenance.
• Partner with the Delivery Team (Head of Delivery, Project Specialist, and Project Coordinator) to produce the monthly Delivery Progress Report for the AMER and EMEA/APAC regions – capturing all relevant project updates with visual graphics, project statuses, and foreseen risks.
• Maintain and archive project documentation within Microsoft Teams folders and Monday.com.
• Coordinate all pre-launch activities for new lounge sites and t-minus planning with all relevant stakeholders.

What will make you successful in this role:

• Strong interpersonal skills and an ability to communicate effectively with a broad range of individuals
• Self-Starter and proactive
• Positive and professional demeanour
• Excellent verbal and written communication skills
• Strong problem-solving skills and analytical abilities
• Willingness to collaborate with team members across the organization and regions

About you: 

• 3+ years of supporting and coordinating Foodservice, Construction/Facilities or Multi-team projects
• Experience using Project Management Systems (i.e. Asana, Monday.com or similar)
• Proficient in Microsoft Office 365 including Teams
• Experience working with the Adobe suite - desirable
• Ability to travel up to 15% as required by the business
• Experience working in the hospitality, F&B or travel industries - desirable

CAVU Core Behavior Framework

• Consistently produces accurate and timely legal advice and support to a high quality
• Adopts a commercial mindset and provides sound, business focused and practical advice and support
• Earns others trust, delivering on promises and adhering to professional standards.
• Take responsibility for own development, searching for and seizing opportunities to learn and improve.
• Continually looks for better ways of doing things.
• Displays energy, positivity and a can-do approach
• Self-awareness and strong at inspiring others to achieve a vision
• Communicates effectively to get the best out of people
• Strong team player, capable of building good relationships and networks

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, actual or perceived sexual orientation, national origin, age, physical handicap, or disability as set forth in the American with Disabilities Act 1990, or Veterans Status.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.