Project Coordinator- Crossbore

Job Title: Project Coordinator- Cross Bore 

Location: Atlanta, GA

Compensation: $65-80K Annually 

About Hydromax USA: 

Since 2003, Hydromax USA has been a leader in advanced field services and solutions that empower utilities to make the most of their infrastructure investments. Our work is dedicated to improving the safety, sustainability, and reliability of the nation’s energy assets and natural resources. We employ smart, passionate people that solve complex problems using the most innovative suite of solutions available. By seamlessly connecting people, processes, and technologies, our team creates a digital environment that verifiably improves and modernizes the operations of our utility partners. We believe that our clear mission makes the world a better place: understand the present and protect the future. 

Position Summary 

We are seeking a highly organized and detail-oriented Project Coordinator to join our team in Atlanta, GA. This role is crucial in ensuring the smooth and efficient operation of our regional office. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will play a vital role in supporting our project teams and ensuring our daily operations run seamlessly. 

Primary Responsibilities 

• Production Reporting: Ensure the timely and accurate completion of daily production reports, identifying and resolving any discrepancies. This includes Microsoft Excel and Tableau. 

• Equipment Utilization Reporting: Track and report on the utilization of company equipment, identifying trends and areas for improvement. This will involve Samsara 

• Fleet Management: Provide support in maintaining the operational readiness of our fleet vehicles. This involves assisting with scheduling maintenance, tracking repairs, managing vehicle documentation, and coordinating with drivers to ensure vehicle safety and functionality. 

• Interview Scheduling & Employee Onboarding: Assist with the scheduling of interviews for open positions, coordinating with candidates and hiring managers, and managing logistics. Additionally, coordinate new hire onboarding activities, including technology setup, badging, vehicle assignment, and PPE distribution. 

• Project Support: Support the team with expense reporting, ensuring compliance with company policies and procedures. This may involve assisting with data entry, reconciling receipts, and tracking reimbursements utilizing Concur Expense Reporting. Additionally, assist with local material tracking, inventory management, and project closeout documentation. 

• Payroll Tracking and Reporting: Assist with payroll tracking and reporting, ensuring accuracy and timeliness. This may include gathering timesheet information, verifying hours worked, and assisting with data entry into payroll systems utilizing ADP. 

• General Office Administration: Perform a variety of general office duties to ensure the regional operation runs at maximum efficiency. This may include managing office supplies, handling incoming and outgoing mail, answering phones, greeting visitors, maintaining office organization, and supporting other administrative tasks as needed. 

• Process Improvement: Identify opportunities for improvement in existing administrative processes and contribute to the development and implementation of more efficient solutions. 

• Special Projects: Support and assist Field Operations Manager and Project Manager with special projects as assigned, which may include research, data analysis, or event planning. 

Job Qualifications and Skills 

• Bachelor’s degree or equivalent experience preferred. 

• Proven experience in a project administration or administrative support role. 

• Valid Driver's License with a good driving record  

• Ability to obtain a DOT Medical Certification as required by project locations 

• Strong organizational skills and attention to detail. 

• Excellent communication (written and verbal) and interpersonal skills. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

• Ability to multitask and prioritize effectively in a fast-paced environment. 

• Proactive and problem-solving mindset. 

• Experience with Tableau, ADP & Concur is a plus. 

• Ability to travel up to 50% of time. 

Pay: 

• $65-80K Annually 

Benefits: 

• Weekly pay 

• Company paid vehicle with gas card, smartphone, and laptop 

• Medical, dental, vision insurance and more 

• Company paid life insurance policy 

• Paid holidays and personal paid time off (PTO) 

• 401K with company match after 6 months 

• Career advancement opportunities 

Working at Hydromax USA: 

At Hydromax USA, we’re committed to a culture that embraces safety and strives for excellence. We achieve this through focusing on continuous improvement, promoting employee development, and building lasting customer relationships through mutual trust and honesty. All of this is accomplished while safely providing customers with unequaled customer service and exceeding expectations through deliverables.  

We stand firmly behind our mission statement – “Understand the Present, Protect the Future”. In our industry when work is sloppy or incomplete, it can directly impact public safety. Therefore, the work we do is extremely important, and we hold ourselves to the highest standards possible. As a Hydromax USA employee, you will be on the front lines of customer service and public safety. 

Questions? Contact us at recruiting@hydromaxusa.com 

Hydromax USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

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