Project Coordinator

Project Coordinator (Office-Focused)

Company: Prairie Barns Construction LLC

Location: Dickinson, ND

Type: Full-Time, In-Office

Position Overview:

The Project Coordinator is integral to the Prairie Barns Construction team, providing crucial office-based support to ensure projects run smoothly from start to finish. Working closely with our Project Managers, you'll handle administrative duties, financial tasks, scheduling, and assist with the permitting process. Your proactive approach and ability to engage effectively with the sales team and vendors will directly contribute to our goal of delivering exceptional post-frame buildings to our clients.

Key Responsibilities:

Project Design and Planning:

• Create detailed building designs using SmartBuild software.
• Prepare accurate and comprehensive material lists, including detailed material lists for vendor orders.

Financial Administration:

• Prepare detailed project budgets and build out budgets for the sales team to present proposals to clients.
• Accurately enter, assign, and reconcile bills within JobTread for Project Manager review and approval.

Scheduling and Documentation:

• Develop initial Gantt charts and project schedules; update based on Project Manager's feedback.
• Prepare Work Orders (WOs) and Purchase Orders (POs) for Project Manager approval.

Permitting Coordination:

• Assist in securing necessary project permits, ensuring timely submissions and adherence to local compliance.
• Coordinate effectively with local government agencies for permit submissions, approvals, and inspections.
• Maintain accurate records and provide regular updates on permitting statuses to the Project Manager.

Administrative Support:

• Manage and organize project documentation within JobTread.
• Provide ongoing administrative support to enable Project Managers to focus effectively on site operations.

Qualifications:

• Previous experience in project coordination, material estimating, or a similar role (construction industry experience is a must).
• Familiarity with construction management software (JobTread, SmartBuild, or similar).
• Excellent organizational, communication, and time-management skills.
• Ability to handle multiple projects simultaneously while maintaining meticulous attention to detail.
• Proficient in standard office software including Excel, sheets, Word, and Outlook.
• Proactive with strong initiative and excellent interpersonal skills to effectively engage with team members and vendors.

Benefits:

• Competitive Salary 
• Paid Time Off and Holidays
• Retirement Plan with Company Match
• Professional Development Opportunities
• Positive and Supportive Team Environment

About Prairie Barns Construction LLC:

Prairie Barns Construction LLC is Dickinson's premier provider of high-quality post-frame structures. Our team takes pride in excellence, attention to detail, and superior customer service. If you're organized, proactive, and ready to join a growing team committed to excellence, we want to hear from you.

Prairie Barns Construction LLC is an equal opportunity employer.