Project Coordinator

About Air Systems

Air Systems, a subsidiary of EMCOR Group, is a leader in HVAC, plumbing, sheet metal, high-purity process piping, and building automation systems. We are seeking an MEP Project Coordinator to join our team. We are seeking a detail-oriented individual who supports the project manager with planning, execution and monitoring of project activities. This is an hourly position and reports to the Project Support Supervisor.

Job Overview

We are seeking a highly motivated and experienced MEP Project Coordinator to join our dynamic team in San Jose, CA. If you're passionate about tackling unique HVAC MEP projects and thrive in a fast-paced environment, this is the role for you. This is your chance to shine and grow with a company that truly values your expertise and creativity.

Key Responsibilities

• Assisting in all areas of technical and management to facilitate a project to completion under the direction and mentoring of a Project Manager
• Assist with preconstruction activities such as specification review, compiling/submitting/tracking submittals, procurement logs, etc.
• Coordinating with other divisions within the organization
• Responsible for placing material orders at the direction of the PM and tracking them to delivery
• Reviewing daily reports escalating project issues in a timely manner
• Assisting in preparation of change orders and associated job startups
• Attending MEP project meetings taking minutes and distributing action items as required
• Maintain job issues log and work with PM to property prioritize and assign tasks
• Generate, submit, and tracking of RFI’s
• Drawing takeoffs with guidance of PM as needed
• Prepare necessary project close-outs at the end of the project

Qualifications

• At least 3 years of MEP experience
• Ability to write and communicate clearly and concisely required
• Proficient in MS Office Suite
• Conscious competence or better with Excel a plus
• PlanGrid and Bluebeam exposure a plus
• Ability to read MEP drawings a plus

 Benefits

• Comprehensive health coverage (medical, dental, vision, prescription).
• Telehealth access and HSA/FSA options.
• Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary.
• Generous paid time off, with increases each year + 10 paid holidays.
• On-site employee gym and EV plugs and/or bike commuter benefits.
• Opportunities for professional growth through educational assistance and career development programs.
• A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being.

 Why Air Systems?

At Air Systems, we believe in fostering an environment of growth, integrity, and respect. We take pride in being an employer that values safety, teamwork, and a commitment to excellence. Our Standards of Success reflect the values we uphold in every project:

• Safety First: We care about the safety and well-being of our employees, partners, and clients.
• Teamwork: We work together with respect, integrity, and a shared commitment to excellence.
• Innovation & Growth: We’re always looking for better ways to do things—and we encourage creativity and continuous improvement.

At Air Systems, we respect your privacy and protect your personal information. The data you provide during the application process will be used solely for recruitment purposes and kept confidential. We do not share your information with third parties, except as required by law or with your consent.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.     

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Competitive Salary: $35-$45 per hour based on experience.

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