Project Coordinator / Project Assistant - Land Development / Engineering

Are you ready to be part of something big? Join us at Gannett Fleming as a Project Assistant, where you’ll work on high-profile public projects including Thomas Ranch, and our expansive golf course project. With a 10-year plan and a budget of $1 billion, there’s never been a more exciting time to contribute to our team.

At Gannett Fleming, we are committed to your professional growth. We provide career advancement opportunities, support for obtaining certifications, and personalized career path development to help you achieve your goals.

Responsibilities

• Communicating information and preparing/distributing correspondence.
• Assisting with the preparation and formatting of proposals and reports.
• Coordinating with contractors and processing payment applications.
• Preparing, distributing, and administering contract documents.
• Assisting with permitting submissions for site development plans, subdivision plans, and plats.
• Maintaining permit logs and managing statuses.
• Posting updates on MyGovernmentOnline.com.
• Communicating with regulators about permit statuses.
• Supporting the project bidding phase:
• Organizing specifications and drawings.
• Maintaining the plan holders list.
• Managing and posting updates on the CivCast internet site.
• Creating pre-bid meeting documents.
• Preparing bid tabulation spreadsheets.
• Supporting the project construction phase:
• Coordinating shop drawing submittals.
• Monitoring MyGovernmentOnline.com for permit notifications.
• Monitoring and reporting project status against schedules.
• Participating in project meetings
• Business Development and Client Engagement Responsibilities
• Understanding and implementation of a business development plan, including identification of target market sectors and potential clients
• Establish meaningful contact with qualified leads through industry involvement, outreach, and in-person meetings
• Identify and participate in business/professional organizations and events, including lunch meetings that promote or generate business relationships
• Providing general administrative and clerical support.
• Reviewing Excel spreadsheets and creating project reports.

Requirements

• Associate degree preferred or equivalent relevant experience
• 4+ years of relevant project coordination experience in Austin
• Experience with Travis County permitting and expediting preferred
• Experience with DocuSign is a plus
• Excellent customer service skills
• Ability to work well under pressure and handle deadline-driven tasks
• Strong understanding of project and workload prioritization, multitasking, and adjusting priorities
• Proficiency in MS Office 365 (Excel, Outlook, PowerPoint, Word)
• Experience in the AEC industry is a plus
• Ability to work with multiple managers.
• Valid driver’s license and reliable transportation.
• Hybrid work model: Preferred 3 days in office, 2 days remote, with in-person client meetings as required.

For more than 100 years, we’ve been a leader in global infrastructure solutions with a focus on planning, design, technology, and construction management services for a diverse array of markets and disciplines. Across more than 60 offices, 2,500+ highly qualified professionals are united in an unyielding commitment to deliver excellence to every client and every project, every day.

Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans status or other characteristics protected by law. 

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred retirement plan, and incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.

NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

Location: Austin, TX
Working Hours: 8 AM – 5 PM
Employment Status: Full-Time 

Internal Requisition ID: 2024-11125