Project Coordinator, Year of Games

Department

Library Administration - Development

About the Department

University of Chicago faculty and students routinely push boundaries in the fields of gaming, and as pioneers defining game design theory, have positioned the University as a leader in the critical study of gaming on culture. Today, gaming is a dominant form of play in contemporary life and surpasses the film industry in terms of engagement, revenue, and, potentially, cultural impact. The ubiquity and prevalence of gaming in modern life cannot be understated and studying and preserving games provides an understanding of the cultural forces influencing how people explore, experience, and impact their world.

Job Summary

The Project Coordinator position is a part-time, term position running through July 2026. Under the direction of the Special Collections Research Center’s Head of Collection Management, the Project Coordinator is the central liaison between all collaborating partners across campus and will reside in the Library.

Responsibilities

• Creates and manages the central outreach and event calendar and is the point person who collects details about events, identifies partner participation, and gathers registration information.

• Manages internal and external Year of Games websites and assists with marketing and publicity.

• Organizes internal committee meetings and communications.

• Collects data on projected event expenses.

• Assists with financial planning.

• May supervise undergraduate interns and graduate student fellows.

• Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.

• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• High school diploma (or equivalent).

• Bachelor’s degree strongly preferred.

Experience:

• Two (2) or more years project management/project coordination experience.

• Two (2) or more years of experience coordinating teams or coordinating community initiatives.

Licenses and Certifications:

• Project management certification strongly preferred.

Technical Skills or Knowledge:

• Good working knowledge of Microsoft Office, project management programs, and calendaring applications.

• Demonstrated ability to create and manage multiple calendars.

• Ability to create and manage websites.

• Knowledge of gaming, game design, and/or gaming industry desirable.

Preferred Competencies

• Demonstrated ability to work independently, assess priorities, plan aspects of daily work, and perform time-dependent tasks promptly.

• Highly developed organizational, time management, and problem solving skills.

• Effective oral and written communication skills.

• Demonstrated ability to manage multiple projects and competing schedules.

Working Conditions

• Ability to work for extended periods at computer workstation.

Application Documents

• Resume (required)

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

22.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$31,976.00 - $39,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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