It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.
Position Overview
This role is responsible for coordinating and supporting both the general planning design and development work-flow for company-owned locations across the country, as well as the communication between the Real Estate and the Construction Departments with guidance and general oversight from the VP of Design & Construction.
Key Result Areas (KRAs)
Assist Construction Managers and Construction Team on new shop projects:
Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers, as needed
Understand the organization, operation, and processes of the Construction Department to successfully accomplish assigned responsibilities
Update projects in project management software (Lucernex), including: project notes, construction schedules, uploading and maintaining all records/files/plans provided to you by the Construction Manager
Schedule, host, and take notes in meetings with Construction Managers, architects, civil engineering firms, signage vendors, Landlords, and/or Developers
Ensure Construction Managers complete budget creation milestones for projects (and upload to project management software)
Assist with tracking various reports and surveys from vendors for projects
Assist with creating reports in project management system for Construction Manager and Construction Team
Receive, review, and compile close out documents for each project
Field the Construction Department emails with acknowledgment of receipt within 24 hours, Monday-Friday, and serve as the resource for responding, answering, and connecting with the appropriate person or department:
Prepare written and verbal correspondence for projects as needed
Work with Construction Managers on documenting and announcing new shop turnovers to all of HQ
Assist with ordering banners from internal departments and outdoor furniture from vendors for new shop projects
Update internal Grand Opening tool for tracking new shop completio
Work with internal Finance team to research invoice-related questions
Assist with processing payments to Landlords or Developers for new projects as needed
Coordinate and serve as a resource for the Site Acquisition Managers and Construction Managers:
Assist with minutes/notes for department meetings, as needed
Assist the Construction's Leadership teams with various administrative assignments and reports, as needed
Assist with supporting 1-2 Construction Managers
Respond to general inquiries from other departments within 48 hours
Act as a liaison between Construction and Real Estate, Legal, and Field Operations teams and provide project updates or information as needed
Collaborate with other Construction Admin team members regarding ongoing process and procedural changes and improvements
Assist internal audit teams by providing any/all necessary construction-related support as requested
Assist Construction Managers and other team members with project applications and paperwork as needed
Supporting contract execution alongside the CM (follow up internally and elevating issues)
Collaborate as a group (team) with other Project Coordinators, Construction Managers, Directors, and VP of Construction as required
Job Qualifications
Associates degree or equivalent experience, required
1-2 years of administrative and coordination experience in a broad scope involving decision-making, team coordination, and extensive workflow management
Location Requirement:
This position is located in Phoenix, AZ, and is required to be in office 4 days a week
Skills
Collaboration
Communication
Coordination
Detail-Oriented
Organization
Problem Solving
Teamwork
Technology Qualification
Time Management
Physical Requirements
Occasionally move or lift office items
Must be able to work in an office environment
Must be able to communicate in an effective manner to perform job duties
Vision must be good or corrected in order to perform essential job duties
Hearing must be good or corrected in order to have the ability to understand information to perform essential job duties
Ability to read and write in English in order to process paperwork and follow up on any actions necessary
Constantly operates a computer and other office productivity machinery, such as calculators, copy machines, computers, and office equipment
Compensation:
$28.82 - DOE
If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!