Planning Project Coordinator

PLANNING DEPARTMENT 

Compensation Details:

• GRADE: 20T
• SALARY RANGE: $65,691 - $85,071

This individual will perform simultaneous land development review and administrative variance determinations, and execute high level administrative projects, research, and financial analyses, as necessary. 

ESSENTIAL FUNCTIONS (Without Accommodations):

• Able to read, write, speak, and understand English to communicate effectively with co-workers, and the public.
• Able to work a forty (40) hour work week and occasional overtime when necessary.
• Able to use equipment and/or materials as specified in this job description.
• Able to see and hear well enough to perform the duties specified in this job description.
• Ability to efficiently handle requests by City Associates and members of the public. 

EQUIPMENT TO BE USED:

• Personal computer and related software; in house systems and software
• Photocopier
• Telefax
• Telephone system

ENVIROMENT:

• Air-conditioned office space.

PHYSICAL REQUIREMENTS:

• Standing                           25%
• Bending & Reaching         5%
• Climbing Stairs                 5%
• Sitting                               65%

DUTIES/TASKS/JOBS:

• Perform Simultaneous Building (Land Development) Permit Reviews for the Planning Department
• Review Administrative Variance Requests, write analysis reports, and present findings to the DRC.
• Research and draft Zoning Verification and Beneficial Use Letters.
• Research and draft Lawful Unit Determination Letters and present to Board of Adjustment as required.
• Process easement requests and present them to the City Commission, as required.
• Research drafts reports and present projects as appropriate to the Planning Board.
• Responsible for tracking and responding to Executive Order extension requests. 
• Review and research numerous issues and prepare reports as requested by the Planning Director.
• Manage Planning Department projects as assigned.
• Administration of timelines.
• Responsible to the Planning Director to assist/ coordinate and supervise the activities of assigned office personnel to include the training of administrative staff; and will provide direct supervision of department clerical staff monitoring work assignments and work produced as assigned by department head.
• Responsible for staff and responding to complex public inquiries associated with land development and current projects.
• Create status reports for the City Manager’s Office.
• Manage the Project Assignment spreadsheet, which includes the status of all open and closed projects. 
• Manage the status of all open and aging projects via TRAKiT - Publishes information for management review and feedback.
• Informs the public of any HARC guidelines or Land Development changes and explains those changes to contractors, architects, engineers, and homeowners.
• Composes appropriate response to issues and/or questions requiring detailed research or technical knowledge regarding Planning, Tree Commission, Historic Architecture, Building Dept, Licensing Dept, Code Enforcement, City Clerk, Finance Dept, Community Services.
• Involved in preparations for goals set for Planning Department.
• Assist with development of annual department budget and assists administrative staff with monthly tracking and monitoring line-item expenses and financial reports.
• Special projects as assigned by the Department Director.
• Utilizes City’s permit system and other records to keep files on permits, plans, inspections, and reports on various issues.

REQUIRED KNOWLEDGE/ SKILLS/ ABILITIES/ QUALIFICATIONS:

• Strong technical orientation with experience in review of planning and development plans.
• Familiarity with application of regulations in a demanding professional environment.
• Strong statistical orientation with computer and spread-sheet management experience.
• Working knowledge of computer word processing and spread-sheet application.
• Ability to promote and maintain harmonious working relationships with the public, coworkers and groups.
• Strong verbal and written communication skills.
• Strong organizational and time management skills.
• Strong research skills.
• Strong analytical skills.
• The ability to work independently is essential.
• Ability to make public presentations.
• Ability to demonstrate capability to manage employee teams and complex deadlines.
• Capacity to work well with the public and as part of a team.
• High School Graduate a must, Bachelor’s Degree preferred.  Experience will be reviewed in lieu of degree.
• 3 years professional experience in a related field.