PMO Project Coordinator

Blue River Petcare is seeking a motivated and organized PMO Project Coordinator to support our dynamic Project Management Office (PMO). The PMO Project Coordinator plays an integral role by ensuring projects are organized and run smoothly. This position involves supporting project managers and teams through provision of frameworks, tools, and direct assistance to manage project lifecycle effectively. By maintaining project documentation, tracking project schedules, and facilitating communication among stakeholders, the PMO Coordinator helps ensure projects are completed on time and within budget. The PMO Project Coordinators assist in creating a structured environment where projects can thrive, ultimately supporting the organization’s strategic initiatives. This role reports to the Director of PMO.

• Facilitate development and implementation of project management methodologies, standards, and tools to ensure consistent project execution across the organization
• Coordinate scheduling, resources, and budgeting of projects within PMO portfolio to optimize project delivery timelines and outcomes
• Monitor project progress against milestones, deliverables, and budget constraints, escalating issues to project managers and stakeholders
• Maintain comprehensive project documentation, including project plans, status reports, and risk management plans, to ensure project information is accurately captured and accessible
• Organize and lead project status meetings and stakeholder communications, ensuring relevant parties are informed of project progress and decisions
• Prepare and distribute project-related documentation, reports, and updates
• Analyze project performance data to identify trends, efficiencies, and areas for improvement in project execution and management practices
• Support project managers and teams by providing guidance on PMO processes, tools, and best practices to enhance project outcomes
• Oversee PMO knowledge management efforts, including development and maintenance of project repository to capture and share lessons learned and best practices across projects
• Liaise with project managers to facilitate communication and resolve issues

• Bachelor’s Degree, in business or related field, preferred

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficient in project management software and MS Office
• Ability to work independently and as part of a team
• Interest in project management with a willingness to learn and grow in the field
• Relevant certification in project management (e.g., CAPM) is advantageous
• 2 to 3 years of Project Coordinator experience in a complex organization
• Able to listen and read well and be detailed oriented with transactional work
• Superior phone etiquette and ability to deal well with customers and internal team inquiries
• Friendly customer service attitude, highly responsive, self-motivated
• Strong organization, planning, and time-management skills
• Ability to analyze and accurately reconcile simple to complex data discrepancies
• Able to take initiative and make commitments
• Able to meet tight deadlines, work well under pressure, and maintain professionalism and quality of work
• Conduct self professionally and ethically

• Remain in a seated position at least 75% of the time
• Ability to navigate around the office to access file cabinets, supplies, office machinery, etc.
• Ability to communicate with others via in-person verbal communication, as well as frequent emails and phone/video calls
• Must be able to exchange clear, accurate information in these situations.
• Ability to utilize a computer, keyboard and mouse when working
• Ability to occasionally lift and carry up to 40lbs

Blue River PetCare is a multi-state owner and operator of high-quality veterinary hospitals, with our corporate office located in downtown Chicago. We provide an exit strategy for owners of veterinary hospitals who are looking to reduce the headaches of business and diversify their asset base while continuing to practice or who are seeking to transition their practice as they consider retirement. We believe strongly in the local franchise and work with our hospitals to strengthen their existing hospital brands and carry on the legacies which have been established.

Diversity is embraced at Blue River PetCare and the uniqueness of all individuals is supported. All qualified applicants will be considered for all positions regardless of race, color, national origin, age, sex, sexual orientation, gender identity, disability, veteran status or ancestry.

Salary Range: $69,000-$75,000 per year

Blue River PetCare team members are eligible to participate in the discretionary annual bonus program.

Blue River PetCare offers the following benefits:

• Health, Dental, and Vision Insurance
• Flexible & Health Spending Accounts
• Disability, Life Insurance, and Critical Illness Coverage
• Retirement plans with company match
• Paid Time Off (PTO), Holidays, and Bereavement
• Employee Assistance Program (EAP)
• Paid Volunteer Time-off
• Pet Perks with industry vendor partners, including deals on insurance, preventatives, food, and supplies
• Chicago CTA Transit Program Benefits
• Discounted gym memberships for local Chicago team members
• Childcare discounts with KinderCare
• Exclusive travel, entertainment, and retail discounts
• Hybrid and remote opportunities