Project Coordinator

Company Overview

DAVACO is a leading turn-key solution provider with more than 30 years of experience supporting the world's leading brands with the development, transformation, and maintenance of their physical sites throughout North America. In collaboration with a diversified base of clients, DAVACO delivers scale, speed, and high-quality solutions that solve tomorrow’s challenges today.

Job Summary

As a Logistics Project Coordinator at DAVACO, you will play a vital role in managing the seamless coordination of logistics for large-scale projects across various sites. You will oversee the planning, execution, and tracking of project logistics, ensuring the timely delivery of materials, equipment, and resources to meet project deadlines. Working closely with project managers, vendors, and site teams, you will ensure that all logistics operations align with DAVACO's high standards of quality, consistency, and efficiency. Your ability to problem-solve, manage multiple tasks, and communicate effectively both verbal and written, will contribute to the success of our projects and help maintain DAVACO’s reputation as a leading total solutions provider in the industry.

Essential Functions

• Process and update all appropriate job file documents and other similar documents for assigned Project Managers, in the Oracle System
• Complete, process and file documents such as purchase orders, sub-contractor agreements, lien waivers, job related correspondence, and other required information. Maintain accurate job files.
• Responsible for accurate billing packages, invoice summaries and similar documents. Schedule any job-related items such as deliveries, trucks etc.
• Field phone calls in support of assigned Project Managers. Follow up on issues for job items needing attention.
• Requires attention to detail and the ability to respond to changing priorities and multiple interruptions.
• Attentive to material purchases to keep budget on track.

Job Attributes and Skills

• Ability to be self-directed
• Ability to multitask and maintain confidentiality
• Ability to organize and prioritize work
• Excellent organization and multi-tasking skills
• Strong written and verbal communication, including presentation skills
• Communicate clearly, professionally, and proactively (both written and verbal) with teammates to ensure timely completion of duties.

• Excellent organizational skills / Strong interpersonal skills essential
• Self-starter /Motivated/Pro-active mindset
• Strong Customer Service /client service skills
• Deadline- Oriented
• Able to work in fast paced work environment

Requirements

• Previous administrative experience
• Experience with the Oracle system
• High school or equivalent
• Proficiency in Microsoft Office (Excel) and Microsoft Outlook

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

DAVACO LP is an Equal Opportunity Employer and Supports a Diverse, Inclusive Work Environment

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Drug-Free Workplace

We maintain a drug-free workplace and perform pre-employment, random, reasonable suspicion, and post-accident substance abuse testing. We also perform pre-employment background checks.

Applicants with Disabilities

If you are an individual with a disability or a disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us.